You sell incense sticks in various pack combinations. On the storefront, you can sell them either by Packs or Sticks, but your inventory is managed by Sticks. For example:
1 Pack (12 Sticks)
2 Packs (24 Sticks)
5 Packs (60 Sticks)
10 Packs (120 Sticks)
Notes: This guide will show you how to set up bundle groups for incense sticks when you manage your inventory by Sticks. If you manage your inventory by Packs, please follow the other guide provided.
In Shopify, you must specify quantities for each pack combo variant, but this doesn’t accurately reflect your actual inventory. For example, if you have 3,000 sticks available, it can be divided into:
Quantity of 1 Pack (12 Sticks): 250 (3,000 sticks in total)
Quantity of 2 Packs (24 Sticks): 125 (3,000 sticks in total)
Quantity of 5 Packs (60 Sticks): 50 (3,000 sticks in total)
Quantity of 10 Packs (120 Sticks): 25 (3,000 sticks in total)
Setting quantities individually for each Incense Sticks product variant can result in a total inventory that’s much higher than what you actually have (e.g., 12,000 sticks in total instead of 3,000 sticks).
Furthermore, since all product variants draw from the same inventory, choosing 1 variant should deduct from the available quantity of others. However, Shopify treats each variant quantity separately.
These challenges highlight the need for a solution that accurately manages inventory across all Incense Stick product variants.
To address this issue, consider implementing the following solution:
A. Create a Base Product
The base product, here “Incense Sticks (Tracking Inventory)”, serves to set the initial total inventory available.
The inventory of this Base product will determine the quantities available for selling for each visible Incense Sticks product variant displayed on the storefront. For example, the inventory of the Base product is 3,000 sticks so the quantity of 1 Pack (12 Sticks) variable available for selling is 125.
It will reflect the actual remaining inventory. When a visible product is purchased (e.g., the 1 Pack (12 Sticks)variant), the inventory of the Base product will be adjusted accordingly (deducted by 12).
Updating the inventory of the Base product will automatically adjust the inventory of other pack options – 2 Packs (24 Sticks), 5 Packs (60 Sticks), 10 Packs (120 Sticks).
Notes:
Since the Base product is created for the purpose of tracking actual inventory only and will not be sold on the storefront, you can create it as Draft product.
You must create your Base product before creating the Bundle groups.
If you have many products, consider using the app’s Import function to create all bundle groups in a CSV file and import them into the app.
B. Create Bundle Groups in Easify Inventory Sync app
Establish connections between the Base product and the visible Incense Sticks product variants using Bundle Groups. This ensures that changes in inventory are synchronized accurately across all variants.
How to Set Up the Bundle Groups
You’ll need to create separate bundle groups for each product variant.
For example, if your Incense Sticks product has 4 variants, you’ll need to create 4 bundle groups.
After creating the first bundle group, e.g., Incense Sticks – 1 Pack (12 Sticks), you can duplicate that group to create groups for the remaining variants.
Each group will contain the Base product and a Product variant.
If you have many products, consider using the app’s Import function to create all bundle groups in a CSV file and import them into the app.
Below is the setup guide for creating the bundle group for the 1 pack (12 Sticks) variant:
1. Navigate to the app’s menu and select Bundle Groups.
2. Click on the Add new group button to create a new bundle group.
3. Set a Title for the bundle group, which should include the pack variant name to distinguish among bundle groups. For example: “Incense Sticks – 1 Pack (12 Sticks)”.
4. Add 2 products to the group:
Product variant: Select the 1 Pack (12 Sticks) product variant to add to the group.
Base product: Incense Sticks (Tracking inventory).
6. Specify the Quantity per bundle for the Component product:
Incense Sticks (Tracking inventory): Since when the1 Pack (12 Sticks) product variant is bought (its quantity is deducted by 1), the quantity of the Base product – Incense Sticks (Tracking inventory) will be deducted by 12 (sticks). So, the Quantity per bundle of the Incense Sticks (Tracking inventory) product will be 12.
Once your bundle groups are set up, inventory synchronizations will begin.
When a Incense Sticks product variant is purchased, e.g.: 1 pack (12 Sticks) variant, (reducing its quantity by 1), the quantities of the Component product (Base product for inventory tracking) will automatically adjust based on the predefined Quantity per bundle (12).
Notes:
Automatic Master Quantity Adjustment:
To automatically adjust the available quantities of Incense Sticks product variants based on the actual quantity of the Base product, follow these steps:
Enable the “Update Master based on changes in Component inventory” feature on the Settings page.
The adjustment will occur immediately after you create the bundle group or enable this setting.
Manual Quantity Update Process:
If you update the Component product quantity on Shopify’s Product editing pages, consider the following:
The Master product inventory will not update automatically, even if the “Update Master based on changes in Component inventory” feature is enabled.
To update the Master quantity after changing Component inventory on Shopify’s Product editing pages: Navigate to the Bundle Groups listing page, select the group containing those products, and click on the “Update Master quantity” button.
If you run into any challenges while setting up your Bundle Groups, feel free to reach out to us for assistance through our convenient in-app live chat, by submitting your request via our contact form, or by sending an email to support@tigren.com. We’re here to help!
